Umatilla School District 6 Code: IIBGA

Adopted: 7/11/96, 11/10/98

Revised/Readopted:

7/01

ELECTRONIC COMMUNICATIONS SYSTEM

The Board recognizes that telecommunications, electronic information sources and networked services significantly alter the information landscape for schools by opening classrooms to a broader array of resources. Electronic information research skills are now fundamental to preparation of citizens and future employees during an Age of Information. The Board expects that staff will blend thoughtful use of such information throughout the curriculum and that the staff will provide guidance and instruction to students in the appropriate use of such resources. Staff will consult the guidelines for instructional materials contained in Board Policy II/IIA and will honor the goals for selection of instructional materials contained therein.

Students are responsible for good behavior on school computer networks just as they are in a classroom or a school hallway. Communications on the network are often public in nature. General school rules for behavior and communications apply (see Board Policy JG, JGDA/JGEA and JGE). The network is provided for students to conduct research and communicate with others. Access to network services will be provided to students who agree to act in a considerate and responsible manner.

The district's system will be used to provide statewide, national and global communications opportunities for staff-and students. The purpose of the district provided communication network shall be limited to "enhancing the delivery of education."

The superintendent will establish administrative regulations for the use of the district's system. The administrative regulations will be consistent with sound guidelines as may be provided by the education service district and/or the Oregon Department of Education.

Failure to abide by district policy and administrative regulations governing use of the district's system may result in the suspension and/or revocation of system access. Additionally, student violations may result in discipline up to and including expulsion. Staff violations may also result in discipline up to and including dismissal. Fees, fines or other charges may also be imposed.

END OF POLICY

Legal References:

ORS 30.765 ORS 167.070 ORS 332.107

ORS 163.435 ORS 167.080 ORS 336.222

ORS 164.345 ORS 167.087 ORS 339.250

ORS 164.365 ORS 167.090 ORS 339.260

ORS 167.060 ORS 167.095 ORS 339.270

ORS 167.065 ORS Chapter 192

OAR 581-21-050 OAR 581-21-055

Copyrights, Title 17, as amended, United States Code

"Attorney General's Public Records and Meetings Manual" pp. 19-21, Appendix H (1993)

Drug-Free Schools and Communities Act of 1986, P.L. 99-570.

Drug-Free Workplace Act of 1988, P.L. 100-690, Title V, Subtitle D, Sections 5151-5160, 102 Stat. 4305-4308.

Controlled Substances Act, 21 U.S.C. 812, Section 202, schedules I through V, 21 C.F.R. 1300.11 through 1300.15.

Drug-Free Schools and Communities Act Amendments of 1989, P.L. 101-226, 103 Stat. 1928 et eq

Americans with Disabilities Act of 1990, 42 U.S.C. Section 12101 et seq. CFR Part 1630

Family Educational Rights and Privacy Act, sec. 438, 20 U.S.C. see. 1232g (1988).

Umatilla School District 6 Code: IIBCA-AR

Adopted: 7/11/96,

1/8/98, 2/11/99

Revised/Readopted:

7/01

ELECTRONIC COMMUNICATIONS SYSTEM

General District Responsibilities

The district will:

A. Retain ownership and control of its computers, hardware, software and data at all times. To maintain system integrity, monitor network etiquette and ensure that those authorized to use the district's system are in compliance with Board policy, administrative regulations and law, school administrators may routinely review user files and communications. The district will inform system users that files and other information, including e-mail, generated or stored on district servers are not private and may be subject to such monitoring;

B. Provide electronic access filtering or security software to help prevent inappropriate use of the district's system.

C. Use only licensed software, audio or video media purchased by the district or approved for use by the district. The district will comply with the requirements of the law regarding the use, reproduction and distribution of copyrighted works with applicable provisions of use or license aggreements.

System Access

A. Access to the district's system through personal accounts may be authorized by the system administrator or by other school district administrators to the following:

1. Board members;

2. District employees;

3. Students in grades K-12;

4. Volunteers, contractors or others.

B. Users may be permitted to use the district's system for personal use, consistent with the general use prohibitions and guidelines/etiquette set forth in this administrative regulation.

Etiquette

Operation of the district's system relies upon the proper conduct and appropriate use of system users. Students, staff and others granted system access are responsible for adhering to the following prohibitions and guidelines requiring legal, ethical and efficient utilization of the district's system.

A. Prohibitions

The following conduct is strictly prohibited:

1. Attempts to use the district's system for commercial or personal gain purposes;

2. Attempts to use, reproduce or distribute material on the district's system in violation of copyright law or applicable provisions of use or license agreements;

3. Attempts to degrade, disrupt or vandalize the district's equipment, software, materials or data or those of any other user of the district's system or any of the agencies or other networks connected to the district's system. This prohibition includes attempts to gain unauthorized access to restricted information, networks, other user's accounts or files;

4. Attempts to evade, change or exceed resource quotas or disk usage quotas;

5. Attempts to intentionally access or download any file or engage in any conference that includes material which is libelous, obscene, indecent, vulgar, profane or lewd; advertises any product or service not permitted to minors by law; constitutes insulting or fighting words, the very expression of which injures or harasses others; or presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation of the school or school activities, will cause the commission of unlawful acts or violation of lawful Board policies and/or administrative regulations;

6. Attempts to gain access to any service via the district's system which has a cost involved or attempts to incur other types of unauthorized costs. The user accessing such services will be responsible for these costs;

7. Attempts to post or publish personal student contact information unless authorized by the system coordinator or teacher. Personal contact information includes photograph, age, home, school or work addresses or phone numbers;

8. Attempts to arrange student meetings with anyone on the district's system, unless authorized by the system coordinator or teacher and with prior parent approval;

9. Abuse of resources such as chain letters, "spamming," and inappropriate use of district group distribution lists sent to or from USD;

10. Attempts to secure information which could put the system at risk; (such as "hacking and cracking" tools and software)

11. Attempts to obtain information that could be considered harmful or dangerous to the school, school district or community. (For example bomb-making.)

B. Guidelines/Etiquette

System users will:

1. Adhere to the same standards for communicating on-line that are expected in the classroom and consistent with Board policy and administrative regulations;

2. Respect other people's time and cyberspace. Using real-time conference features such as talk/chat/Internet relay chat (or Message services such as but not limited to MS Messenger, Yahoo Messenger AOL Instant Messenger) only as approved by the supervising teacher or system coordinator. Avoid downloading excessively large files (such as MP3 or other music) files. Remain on the system long enough to get needed information then exit the system.

3. Check spelling and grammar;

4. Respect the privacy of others. Do not read the mail or files of others without their permission;

5. Cite all quotes, references and sources;

6. Protect password confidentiality

7. Report security problems to the supervising teacher or system coordinator.

Internet use by grade level:

Grades K-3              Limited use for specific projects.

Use is teacher directed and only sites selected by the teacher are accessed.

Grades 4-6               Use is project focused, adult directed and supervised.

The teacher selects most sites accessed.

Search engines used are education oriented and screened.

Grades 7-9               Use is adult directed and monitored.

Some independent Internet use is permitted, but is supervised and screened.

Grades 10-12           Students may use the Internet independently and use it as part of

class assignments and projects.

Computers are monitored and sites are screened.

C. Web Guidelines

Schools in Umatilla School District are encouraged to involve students in publishing and maintaining a World Wide Web page for their school. School Web pages will be linked to Umatilla School District's Web page. The District has established the following guidelines for school Web pages to maintain the safety of students and staff, and protect the privacy of students.

Hardware
The District will maintain and administer appropriate Web hosting services. School Web pages cannot be housed on private Web hosting services.

Content

1. Everything posted on a school Web page must be in compliance with the USD Acceptable Use Procedures and the Web Publishing Style Guide.

2. Content must be school related. Staff members and students may not post personal Web pages on the school's Web site. Links to staff member's or students' personal home pages, residing on a private server, will not be allowed unless the staff advisor to the school Web team approves the content as supporting the school's educational program.

3. Staff members and students may not post personal home or e-mail addresses, or phone, FAX or pager numbers on the school's Web page.

4. The academic, curriculum or extracurricular staff advisors must approve all content before it becomes "live" on the school's Web site.

5. Staff members must give permission for their photographs to be posted.

6. There can be no links to outside Web sites with a recommendation to purchase products, even for the purpose of fundraising.

7. School Internet Web pages may have student information and/or student photos where students are recognizable with the following levels of parent permission:

Level of Parent Permission	Student Projects/Information /Photographs
Requires no parent permission	· Student work identified with initials · Student work identified with first name only
Requires parent permission using appropriate district release form. Release is good until revoked by parent or child moves to another school in the district. Information or photos must be labeled with "Posted with Parent Permission."	· Student work identified with full name · Group photographs of two or more students with or without student names (first and/or last names) Secondary and Elementary Students · Individual student photograph · Individual student descriptors such as height, weight · Individual student statistics such as GPA
Requires parent permission for each individual occurrence. Information or photos must be labeled with "Posted with Parent Permission."	Secondary and Elementary Students · Individual student photograph with full name

School Web Page Management Plan

Each school's Web page will be reviewed annually. The results of this review will be approved by the principal or designee and communicated to the Instructional Technology Department. The Plan will include:

1. The name(s) of the staff person(s) who will be responsible for the project.

2. A description of how students will be involved.

3. A description of how parents will be involved.

4. A general description of any new content that will be added.

Guidelines for Parental/Community Support Groups Web Sites

Parental support groups, such as PTA and booster clubs, whose mission is to support and promote student activities, are encouraged to have Web sites that communicate information to parents. The District has established the following guidelines for these Web sites to maintain the safety of students and staff and protect privacy of students.

1. Parental support group Web sites can be housed on district Web servers and linked to school Web sites.

· Adherence to the content guidelines above is required.

· There can be no links to outside Web sites with a recommendation to purchase products, even for the purpose of fundraising.

· Mascots, colors and the school's Web site design can be used.

2. If housed on a private server, it is strongly recommended that the Guidelines for School Web Pages be observed for the safety of staff and students

· Mascots, colors and the school's Web site design are legal trademarks of the school and cannot be used without permission.

· These Web sites need to be clearly identified by name, for example, McNary Elementary PTA, Umatilla High School Booster Club.

· They should also be clearly identified as parental/community support groups that are separate from Umatilla School District.

Guidelines for Personal Student Web Sites Housed on Private Servers

Students are encouraged to be involved in creating and maintaining their schools' official Web sites. The District has established the following guidelines for students who choose to create personal Web sites on private servers.

· School names, mascots, colors and the school's Web site design are legal trademarks of the school and district and cannot be used without permission.

· These Web sites need to be clearly identified as personal Web sites that are not associated with Umatilla School District or an individual school.

· It is important to have a thorough understanding of the rules, terms and conditions established by the host provider especially as it relates to content and language. If these are not posted on the host site, an email should be sent requesting them.

· The sites need to be closely monitored by the Webmaster to assure that everyone contributing to the site follows the rules, terms and conditions established by the Internet Service Provider.

· Material should not be posted to a site that is obscene, defamatory, threatening or harassing in nature to other students or staff. If through monitoring, district staff feels that material on a Web site is harmful to students, staff and the educational program, steps will be taken to contact the Internet Service Provider.

· Legal and/or disciplinary actions may be taken if information posted to a Web site violates the law, if there is harassment of other students or staff or if there is a disruption to the educational program.

The following two pages are included:

Parental denial of computer use Form and

The Change of Policy Letter

Violations/Consequences

A. Students

1. Students who violate general system user prohibitions shall be subject to discipline up to and including expulsion and/or revocation of district system access up to and including permanent loss of privileges.

2. Additional disciplinary action may be determined at the building level in line with existing practice regarding inappropriate language or behavior.

3. Violations of law may be reported to law enforcement officials.

B. Staff

1. Staff who violate general system user prohibitions shall be subject to discipline up to and including dismissal in accordance with Board policy, negotiated agreements and applicable provisions of law.

2. Violations of law may be reported to law enforcement officials.

C. Others

1. Other guest users who violate general system user prohibitions shall be subject to suspension of system access up to and including permanent revocation of privileges.

2. Violations of law may be reported to law enforcement officials.

Telephone/Membership/Other Charges

A. The district assumes no responsibility or liability for any membership or phone charges including, but not limited to, long distance charges, per minute (unit) surcharges and/or equipment or line costs incurred by any home usage of the district's system.